FEATURES · 2026 / SPRING

Everything mobility,
one platform.✱

Eight capability areas working together — applications, OLAs, EWP, agreements, destination search, grants, reports, and integrations. Built around how international offices actually work, with EWP wired in from day one.

8
capability areas
100%
EWP API coverage
2–4mo
implementation
F·01Application management.→F·02Your partner in EWP.→F·03Online Learning Agreements.→F·04Manage partnerships.→F·05Destination search.→F·06Reports & analytics.→F·07Grant payments · SoleGrant.→F·08Integration options.→
Click any row to jump · 79 capabilities total
F·01 · APPLICATIONS

Application management.

What changes

Officers see incoming and outgoing applications in one queue. The ranking week stops being a spreadsheet exercise.

A complete application workflow for outgoing and incoming students and staff — built to reduce admin burden and improve the applicant experience. One configurable system covers application periods, eligibility checks, phase-based processing, ranking, decisions, and nominations.

For applicants
  • →Outgoing students log in with institutional credentials; basic profile data is pre-filled automatically
  • →Gradual completion: applicants can save and return to their application before submitting
  • →Automated decision emails; students confirm or cancel their nomination directly in the system
  • →In-app messaging between officers and applicants with full history and email notifications
For officers
  • →Configurable application periods: you decide how many periods to open and which agreements to include
  • →Built-in eligibility checks and phase-based processing shared across officer teams
  • →Points-based ranking by motivation, language skills, interview score, average grade, or ECTS
  • →Ranking and per-destination views can be used side-by-side when allocating places
  • →Incoming students receive credentials after nomination; bulk decision support for high volumes
Also supported
  • →Acceptance letter delivered by email as an attachment on approval
  • →Optional pick-up service request during incoming student acceptance
  • →Staff applications use the same credential login with a shorter, dedicated process
  • →Freemover applications supported alongside standard exchange programme applications
All 13 capabilities →
  • →Outgoing students log in with institutional credentials; basic profile data is pre-filled automatically
  • →Configurable application periods: you decide how many periods to open and which agreements to include
  • →Gradual completion: applicants can save and return to their application before submitting
  • →Built-in eligibility checks and phase-based processing shared across officer teams
  • →Points-based ranking by motivation, language skills, interview score, average grade, or ECTS
  • →Ranking and per-destination views can be used side-by-side when allocating places
  • →Automated decision emails; students confirm or cancel their nomination directly in the system
  • →Incoming students receive credentials after nomination; bulk decision support for high volumes
  • →Acceptance letter delivered by email as an attachment on approval
  • →Optional pick-up service request during incoming student acceptance
  • →Staff applications use the same credential login with a shorter, dedicated process
  • →Freemover applications supported alongside standard exchange programme applications
  • →In-app messaging between officers and applicants with full history and email notifications
F·02 · EWP

Your partner in EWP.

What changes

Partner agreements and OLAs flow across Europe automatically. No more chasing confirmations by email.

Erasmus Without Paper means your institution exchanges agreement and OLA data digitally with partner institutions across Europe — no emails, no manual uploads, no chasing confirmations. SoleMove handles the connection so your team gets the benefits without the technical overhead.

What's automatic
  • →Your inter-institutional agreements are shared with partner institutions digitally, with no manual exports or file transfers needed
  • →When you confirm or update an agreement, your partner is notified automatically, with no separate follow-up emails required
  • →If a notification to a partner doesn't go through, the system retries automatically so nothing falls through the cracks
  • →Partner confirmation dates are recorded automatically on your agreement, with no manual tracking needed
What you control
  • →You decide exactly when your partner sees a new version of your agreement, so you stay in control of the process
  • →View your partner's latest agreement version at any time directly from your dashboard
  • →When a partner updates a shared agreement, choose which fields to adopt or accept the full update in one click
  • →Incoming agreement proposals from partners appear in a dedicated review inbox, ready to review, adjust, or decline
All 8 capabilities →
  • →Your inter-institutional agreements are shared with partner institutions digitally, with no manual exports or file transfers needed
  • →When you confirm or update an agreement, your partner is notified automatically, with no separate follow-up emails required
  • →If a notification to a partner doesn't go through, the system retries automatically so nothing falls through the cracks
  • →You decide exactly when your partner sees a new version of your agreement, so you stay in control of the process
  • →View your partner's latest agreement version at any time directly from your dashboard
  • →When a partner updates a shared agreement, choose which fields to adopt or accept the full update in one click
  • →Incoming agreement proposals from partners appear in a dedicated review inbox, ready to review, adjust, or decline
  • →Partner confirmation dates are recorded automatically on your agreement, with no manual tracking needed
F·03 · OLA

Online Learning Agreements.

What changes

OLAs go from first draft to final approval without email chains. Students and staff always see the current version.

Manage Erasmus study OLAs in one clear workflow for students, your international office, and partner institutions. SoleMove keeps the process structured, easy to follow, and up to date from first draft to final approval.

For students
  • →Each OLA can be pre-filled from the student's accepted application data, so the student only needs to complete the study plan details
  • →Students can save their work, come back later, and sign the OLA online when it is ready
  • →Supports Erasmus study OLAs, including blended and virtual component variants
For officers
  • →Outgoing and incoming OLAs are managed in the same system with a clear staff workflow
  • →Responsible staff members receive automatic notifications when an OLA needs review
  • →Filter OLAs by status, subject area, responsible colleague, and other key details
  • →PDF export is available after home institution approval
EWP & audit trail
  • →Partner institutions are notified automatically when an OLA is approved or rejected
  • →If a message to a partner institution fails, SoleMove retries automatically
  • →Comments, changes, and rejection reasons are stored with timestamps for full transparency
  • →Incoming OLAs can be retrieved automatically through EWP, with manual search also available when needed
  • →Refreshing from EWP always brings in the latest version from the partner institution
All 12 capabilities →
  • →Supports Erasmus study OLAs, including blended and virtual component variants
  • →Each OLA can be pre-filled from the student's accepted application data, so the student only needs to complete the study plan details
  • →Students can save their work, come back later, and sign the OLA online when it is ready
  • →Outgoing and incoming OLAs are managed in the same system with a clear staff workflow
  • →Responsible staff members receive automatic notifications when an OLA needs review
  • →Filter OLAs by status, subject area, responsible colleague, and other key details
  • →Partner institutions are notified automatically when an OLA is approved or rejected
  • →If a message to a partner institution fails, SoleMove retries automatically
  • →Comments, changes, and rejection reasons are stored with timestamps for full transparency
  • →Incoming OLAs can be retrieved automatically through EWP, with manual search also available when needed
  • →Refreshing from EWP always brings in the latest version from the partner institution
  • →PDF export is available after home institution approval
F·04 · PARTNERSHIPS

Manage partnerships.

What changes

One record covers everything — places, contacts, eligibility rules, and the EWP link. No more cross-referencing spreadsheets.

Keep your exchange partnerships organised in one place. SoleMove helps your team manage partner institutions, mobility options, places, and agreement details across Erasmus+, bilateral, and other exchange programmes.

Agreement structure
  • →Manage bilateral and multilateral partnerships across Erasmus+, bilateral, and other exchange programmes
  • →Record mobility types such as study, traineeship, and staff mobility, together with subject areas, number of places, and duration
  • →One partnership record can cover multiple departments, faculties, subject areas, and mobility types
Guardrails & visibility
  • →The system warns your team when agreed places may be exceeded, while still allowing flexibility when partner institutions agree on exceptions
  • →Responsible contacts and signatory details are stored in the same record and can be shared through EWP when needed
  • →Additional information, links, and PDF attachments can be shared with students through destination search
  • →Approval rights can be limited to the right staff members, helping you keep the process clear and controlled
All 7 capabilities →
  • →Manage bilateral and multilateral partnerships across Erasmus+, bilateral, and other exchange programmes
  • →Record mobility types such as study, traineeship, and staff mobility, together with subject areas, number of places, and duration
  • →One partnership record can cover multiple departments, faculties, subject areas, and mobility types
  • →The system warns your team when agreed places may be exceeded, while still allowing flexibility when partner institutions agree on exceptions
  • →Responsible contacts and signatory details are stored in the same record and can be shared through EWP when needed
  • →Additional information, links, and PDF attachments can be shared with students through destination search
  • →Approval rights can be limited to the right staff members, helping you keep the process clear and controlled
F·06 · REPORTING

Reports & analytics.

What changes

Every list view exports in one click. No custom report requests, no waiting for IT.

Export the data you need from every major view. No custom report requests, no waiting.

Available exports
  • →CSV export available from every list view: agreements, partners, application phases
  • →Comprehensive application data CSV report across all submitted applications
  • →Accepted students/trainees view filterable by direction, time period, department, and exchange programme
Data retention
  • →All submitted applications stored and archived permanently in the system
All 4 capabilities →
  • →CSV export available from every list view: agreements, partners, application phases
  • →Comprehensive application data CSV report across all submitted applications
  • →Accepted students/trainees view filterable by direction, time period, department, and exchange programme
  • →All submitted applications stored and archived permanently in the system
F·07 · SOLEGRANT
SoleGrant✱

Grant payments · SoleGrant.

SoleGrant is a sibling product that adds grant applications, decisions, instalments, and payment preparation to the SoleMove workflow. Financial admin that runs alongside mobility, not separately.

See SoleGrant →
F·08 · INTEGRATIONS

Integration options.

What changes

SoleMove is fully functional from day one with zero integration work. APIs are there when you're ready.

SoleMove works as a standalone system out of the box. When your institution is ready, REST APIs make SIS integration straightforward.

Available APIs
  • →Application REST API: retrieve accepted student application data for SIS integration
  • →Sync outgoing student exchange periods and incoming student study rights automatically
  • →Course Catalog API: push your institution's course catalog into SoleMove for incoming students
No-code operation
  • →No mandatory integration required — the system is fully functional without any API connections
  • →Internal notes on applications allow officers to track manual steps when integration is not in use
All 5 capabilities →
  • →Application REST API: retrieve accepted student application data for SIS integration
  • →Sync outgoing student exchange periods and incoming student study rights automatically
  • →Course Catalog API: push your institution's course catalog into SoleMove for incoming students
  • →No mandatory integration required. The system is fully functional without any API connections
  • →Internal notes on applications allow officers to track manual steps when integration is not in use
PLATFORM DETAILS

The foundation underneath every feature.

SoleMove runs on the latest versions of Chrome, Firefox, Edge, Safari, and Opera. The login page, organisation logo, and acceptance letters can be customised to match your institution's branding.

ACCESSIBILITY
Built to WCAG.
High customisation of the UI is intentionally restricted so we can guarantee WCAG 2.1 AA compliance for every user.
WCAG 2.1 AAscreen-reader ready
DEVICE
Responsive for every user.
Mobile-first for students applying on the go. Tablet and desktop optimised for officers working through large volumes.
mobiletabletdesktop
HOSTING
Built & hosted in Europe.
European product development, EU-based hosting, and GDPR-aligned operations give institutions a dependable foundation.
EU-hostedGDPRSOC2 in progress
✱

Ready when you are. Let's talk.

We work closely with institutions to shape the right setup, support daily operations, and keep mobility workflows moving with confidence. Start with a personalised demo — no commitment required.

Book a demo →Contact sales