Responsibility

Our approach

SoleMove does not currently hold a formal environmental or social certification, and we don't have a certified policy in place. What follows are the principles we hold ourselves to today, based on general good practice for a small, remote-first software company. We see formal certification as a future goal as the company grows, not a claim we're making now.

We work with higher education institutions across Europe, and we think it matters that a platform built for that community is transparent about how it operates.

Environmental responsibility

SoleMove is a remote-first company. We don't maintain a large physical office footprint, and most of our collaboration happens digitally rather than through routine travel. In practice, this keeps our direct environmental footprint small compared to a traditional office-based organization.

• Remote-first team structure, reducing commuting and office energy use
• Cloud-hosted infrastructure rather than maintaining our own servers or data centers
• In-person travel (e.g. for events and partner visits) kept to what's genuinely necessary
• Digital-first documentation and workflows in place of print

Data & digital responsibility

As a platform handling student and staff mobility records, we treat data protection as a responsibility issue, not just a compliance checkbox. Our full data handling practices are set out in our Privacy Policy. In summary, we aim to:

• Collect and retain only the data we need to provide the service
• Process data in line with GDPR and applicable Finnish data protection law
• Apply appropriate technical and organizational security measures, including encryption and access controls
• Never sell personal data to third parties

Social & accessibility

SoleMove exists to make student and staff mobility easier to administer, which we see as a contribution to more accessible international education. We aim to build a product that works well for the people who rely on it day to day.

• Designing our platform to be usable by mobility staff with varying levels of technical experience
• Supporting multiple languages across our website and communications
• Following accessibility best practices in how we build and test our interfaces, with the aim of improving this over time
• Listening to feedback from the institutions and staff who use SoleMove

Governance & ethics

As a small company, our governance is straightforward, and we intend to keep it honest and easy to scrutinize.

• Clear, direct communication with customers about what our platform does and doesn't do
• Choosing vendors and infrastructure providers with their own credible security and reliability practices
• Avoiding misleading claims about our environmental or social impact — if we haven't verified it, we won't claim it

Looking ahead

These commitments will evolve as SoleMove grows. As we scale, we expect to formalize this into a documented policy and to evaluate relevant third-party certifications. We'll update this page as that happens.

Questions

If you have questions about any of the above, or suggestions for how we should approach responsibility as we grow, contact us at: